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Future Pension Board Agenda |
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Item |
Description |
Author |
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Standing items (items that appear on each agenda) |
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Pension Board Updates |
Verbal updates on training events or conferences attended by Members of the Board |
N/A |
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Pension Committee Agenda |
A consideration of the draft agenda of the Pension Committee. |
Head of Pensions |
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Governance and Employer Engagement Report |
A report on governance issues effecting the fund, developments in the LGPS and Employer Engagement items of note |
Head of Pensions |
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Pensions Administration report |
An update on the performance of the Pensions Administration Team. |
Head of Pensions Administration |
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Internal Audit reports |
All internal audit reports on the ESPF are reported to the Board |
Head of Internal Audit |
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East Sussex Pension Fund (ESPF) Quarterly budget report |
An update on the ESPF’s budget. |
Head of Pensions |
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East Sussex Pension Fund (ESPF) Risk Register |
A report on the ESPF’s Risk Register |
Head of Pensions |
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Work programme |
A report on the Board and Committee’s work programme |
Head of Pensions |
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East Sussex Pension Fund (ESPF) Breaches Log |
A report on the ESPF breaches log |
Head of Pensions |
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Employer Admissions and Cessations |
A report on the admission and cessation of employers to the ESPF. |
Head of Pensions |
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1 June 2021 |
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Covenant Review Report |
Report from PWC on the covenant review project |
Head of Pensions |
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Administration KPI best practice |
Report on how the ESPF KPIs for pension administration compare with those of other local government pension schemes.
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Head of Pensions Administration |
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Internal Audit Strategy and Plan |
Draft internal audit Pension Fund Strategy and Audit Plan 2021/22 |
Internal Audit |
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14 September 2021 |
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Employer Newsletter |
Review and consideration of content and design for annual newsletter to Employers |
Head of Pensions |
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5 November 2021 |
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Employer Forum Agenda |
Discussion on Pension Fund Employer Forum Agenda topics |
Head of Pensions |
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Annual Training Plan |
Report on Training completed in the year and training recommendations for the up-coming year |
Head of Pensions |
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10 February 2022 |
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External Audit Plan for the East Sussex Pension Fund 2021/22 |
Draft External Audit Plan for 2021/22 Pension Fund Financial Statements |
Head of Pensions |
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Actions requested by the Pensions Board |
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Subject Area |
Detail |
Status |
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Internal Audit reports |
The Board requested that internal audit consider an audit of the common data sets provided to the Pensions Regulator |
TBC |
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Employer contributions |
The Board requested a list of employers that were making late payments |
To be considered at 15 February 2021 meeting |
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Scheme administration |
The Board requested a report on potential recommendations from the Scheme Advisory Board (SAB) that the Scheme Manager role is removed from local authority control. |
Ongoing discussions |
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Scheme administration |
The Board requested a future report on how the ESPF KPIs for pension administration compare with those of other local government pension schemes.
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To be considered at June 2021 meeting |
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Decision making |
To revise the decision-making matrix (including a RACI model) and to circulate it for information.
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To be provided by Head of Pensions |
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Future Pension Committee Agenda |
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Item |
Description |
Author |
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Standing items (items that appear on each agenda) |
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Investment Report |
A Quarterly performance report of the investment managers |
Head of Pensions and Investment Consultant |
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Governance and Employer Engagement Report |
A report on governance issues effecting the fund, developments in the LGPS and Employer Engagement items of note |
Head of Pensions |
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Pensions Administration report |
An update on the performance of the Pensions Administration Team. |
Head of Pensions Administration |
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Internal Audit reports |
All internal audit reports on the ESPF are reported to the Board |
Head of Internal Audit |
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East Sussex Pension Fund (ESPF) Quarterly budget report |
An update on the ESPF’s budget. |
Head of Pensions |
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East Sussex Pension Fund (ESPF) Risk Register |
A report on the ESPF’s Risk Register |
Head of Pensions |
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Work programme |
A report on the Board and Committee’s work programme |
Head of Pensions |
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East Sussex Pension Fund (ESPF) Breaches Log |
A report on the ESPF breaches log |
Head of Pensions |
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Employer Admissions and Cessations |
A report on the admission and cessation of employers to the ESPF. |
Head of Pensions |
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15 June 2021 |
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External Audit Plan for the East Sussex Pension Fund 2020/21 |
Draft External Audit Plan for 2020/21 Pension Fund Financial Statements |
Head of Pensions |
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Covenant Review Report |
Report from PWC on the covenant review project |
Head of Pensions |
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Carbon Footprinting and ESG analysis |
A report on the carbon footprint of the portfolio of ESPF including whether investments are in line with transition pathways. |
Head of Pensions |
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Internal Audit Strategy and Plan |
Draft internal audit Pension Fund Strategy and Audit Plan 2021/22 |
Internal Audit |
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12 July 2021 |
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Independent Auditors Report on the Pension Fund Account and Annual Report and Accounts 2020/21 |
A report on the External Audit findings of the Pension Fund financial Statements and the complete 2020/21 Annual Report and Accounts for review. |
Head of Pensions |
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28 September 2021 |
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Investment Strategy Statement review |
Report reviewing Investment Strategy Statement |
Head of Pensions |
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Contracts and Tenders |
Appointment of Independent Advisor |
Head of Pensions |
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25 November 2021 |
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Annual Training Plan |
Report on Training completed in the year and training recommendations for the up-coming year |
Head of Pensions |
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24 February 2022 |
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External Audit Plan for the East Sussex Pension Fund 2021/22 |
Draft External Audit Plan for 2021/22 Pension Fund Financial Statements |
Head of Pensions |
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Actions requested by the Committee |
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Subject Area |
Detail |
Date completed |
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Current working groups |
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Title of working group |
Detail and meetings since last Pensions Board and Committee meetings |
Membership |
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Investment Implementation Working Group (IIWG) |
The Investment Working Group and ESG working group have been amalgamated, as agreed at Pensions Committee 21 September 2020. The IIWG has an advisory role to over oversee the implementation of decisions by the Pension Committee in relation to investment decisions and carry out detailed research and analysis for Pensions Committee. Recent meetings · 11 December · 13 January · 11 February |
William Bourne, Russell Wood, Sian Kunert, Representative from Investment Consultant Cllr Fox or substitute committee member is invited to attend |
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Data Improvement and ABS Working Group |
Recent meetings · 26 November · 16 December · 4 February · Scheduled 24 February |
Cllr Fox, Ray Martin, Diana Pogson, Stephen Osborne, Paul Punter, Sian Kunert, Ian Gutsell |
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McCloud Working Group |
The McCloud Working Group has been established to oversee the implementation of the McCloud ruling within a prescribed timeframe and addressing any gaps and barriers preventing progress and ultimately delivery of the project. A high-level impact assessment has been completed to identify those members of the scheme that will be affected by this ruling. The Group have acknowledged there are many data requests of employers and this project needs to be managed carefully with other demands on employers time. Recent meetings · 8 December – supported by Hymans |
Cllr Fox, Stephen Osborn, Lynda Walker, Paul Punter, Sian Kunert, Dave Kellond |
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Training and Development - recent and future events |
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Title of Training/Briefing |
Detail |
Date |
Attended |
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Cyber risk in the LGPS |
AON Webinar - Cyber risk in the LGPS - for Committee and Board members |
19 November 2020 |
Diana Pogson |
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LGPS for Committee and Board members |
Overview of the Local Government Pension Scheme for Pension Committee & Local Pension Board Members training provided by Barnet Waddingham |
26 January 2021 |
Cllr Chris Collier |
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Title of Training/Briefing |
Detail |
Proposed Date |
Invited |
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BW LGPS Refresher training |
Training session for those new to Pensions boards or Pensions Committees or those looking to refresh their knowledge provided by Barnet Waddingham. |
26th January or 26th April 2021 |
Pensions Board Members |
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LGPS Local Pension Board Members’ Spring Seminars |
Barnett Waddingham, ESPF’s new actuary, offer training opportunities for Pension Board members to support in their roles and understand current issues, through their LGPS local pension Board spring seminars |
15, 16, 18 or 22 February 2021 |
Pensions Board Members |
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PLSA Investment Conference 2021 |
PLSA is running a three-day investment conference virtually, consisting of keynote speeches, intimate roundtable discussions and educational sessions built around key themes and hot topics covers every investment angle, from geopolitical factors influencing markets, to investment strategy to individual asset classes. |
9 – 11 March 2021 |
Pension Committee Members |
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PLSA Local Authority Conference |
Online two-day programme with a mix of keynote speeches, roundtable discussions and educational sessions. Sessions will cover governance, investment, administration and communications challenges of the LGPS.
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18-19 May 2021 |
All |